For self-employed truck drivers, all of your business expenses are likely deductible—even your vehicle expenses like fuel, tolls, and parking. This is one of the most well-known accounting apps for trucking management software for a reason. It’s a simple-to-use, all-in-one accounting platform that includes many useful features such as income and expense tracking, mileage tracking, and invoicing. Overall, there’s no single accounting or trucking management software that can cover all the various needs of truck drivers and fleet managers. To determine the right fit for your company, you have to assess your budget and needs and determine what particular features you require.

  1. ATBS has helped our business run smoothly by inputting our receipts every month and keeping our business between the lines.
  2. Processing payroll for a trucking company can be different than most other industries.
  3. Here’s what you need to know about trucking accounting, including how to set up an effective system and some common mistakes to avoid.
  4. Trucking bookkeeping is crucial for managing cash flow, calculating profits, and fulfilling tax obligations.

As mentioned above, a TMS or a digital logbook can make your life much easier. The next thing you should look for in a bookkeeping service is a secure online portal where you can view your digitized documents and review your profit and loss (P&L) statements at any time. With a secure online portal, you don’t have to go into an office or call your bookkeeper to access your information. This is especially convenient for truck drivers who are on the road and aren’t always able to go in and talk to their local accountant. Our rubric analysis shows that Q7’s biggest strength is trucking-specific features, which is expected from such specialized trucking software.

It also integrates seamlessly with TruckingOffice, a trucking management system that helps you manage your dispatches and business expenses, as well as prepare your IFTA reports. We manage the accounting for owner-operator and small fleet trucking businesses. Regardless of the industry, specialized accounting software should include general bookkeeping features like A/P, A/R, and bank account reconciliation.

TruckingOffice PRO or QuickBooks?  TruckingOffice.

Our services are tailored to meet the unique accounting and bookkeeping needs of businesses across various industries. Every month, your dedicated bookkeeper categorizes your trucking business transactions and prepares financial reports. If they require any additional information from you, they’ll make contact. Quickbooks has all of the automation features that businesses need in order to automate, track time and keep track of what employees are doing on an hourly basis.

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There are a lot of different terms when it comes to bookkeeping, and some of them may seem confusing. But knowing these terms is useful to understanding and keeping accurate records. Plus, you may want to be able to discuss these things with a financial bookkeeping for truck drivers advisor in the future. We handle the bookkeeping for you but sometimes we’ll need your input, especially at year-end. On average, expect to spend 15 minutes each month answering questions for your bookkeeper, or uploading supporting docs.

Timely, clear, and comprehensive, our insights empower you to make informed decisions, identify opportunities, and navigate challenges with confidence. On the last day of the month, schedule time for yourself to do a month-end close. As the name suggests, a month-end close is the final moment to close out all of your accounts. Bookkeeping is a part of business that must be tended to on a daily basis. By updating your books regularly, you can prevent overdrafts, underreporting and countless other easily rectifiable financial mistakes. Whether you keep copies of your receipts in a file cabinet or you store your receipts in an envelope that you keep in your truck, always make sure you date your records.

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However, while it’s a full-fledged double-entry bookkeeping software, its accounting features are not as robust as that of QuickBooks. For instance, unlike QuickBooks, you can’t customize the chart of accounts and generate recurring invoices in Q7. While Tailwind TMS isn’t a complete bookkeeping solution, it’s great for invoicing and bill payment, which are two major needs of a trucking company. The Invoice List and Bill Posting modules are intuitive and comprehensive, and they help you review and track bills and invoices easily. QuickBooks Online has enhanced standard accounting features that can be easily customized to nearly any type of business, making it our overall best small business accounting software. It has no trucking-specific features, but when you add RLS, it becomes a powerful solution for trucking management and accounting.

By saving every receipt, you will create a saving grace for yourself when it comes time to do your taxes. Bookkeeping is one of the oldest processes of social society with almost every recorded form of human civilization having some type of number-based records. Bookkeeping is essentially the act of recording financial transactions in an organized manner. Join over 1 million businesses scanning receipts, creating expense reports, and reclaiming multiple hours every week—with Shoeboxed. Join over 1 million businesses scanning & organizing receipts, creating expense reports and more—with Shoeboxed.

One of your most powerful trucking bookkeeping resources comes in the form of a tiny slip of paper—receipts! Without them, you run the risk of losing hundreds, even thousands, in taxes. That’s why we’ve put together a few truckers’ bookkeeping tips to simplify your bookkeeping process. As an owner-operator, however, bookkeeping is an important part of running your trucking business.

However, Q7 is a great standalone trucking-specific accounting solution while Rigbooks is ideal if you have a small fleet and want an affordable platform. IFTA compliance is one of the additional accounting responsibilities unique to trucking companies. Fortunately, it doesn’t have to take up too much time or energy if you plan ahead. The ever-expanding capabilities of modern software have made many aspects of business ownership significantly easier. You must be strategic about which tools you invest in to avoid wasting resources, but it’s worth utilizing in many areas.

For instance, you can use RLS to manage your loads, dispatch orders, and track delivery status. You can then transfer the load information to QuickBooks to create invoices, track expenses, and generate reports. For example, most small business owners can only take 50% of meal expenses, but truckers are allowed to take 80% of either their actual costs or per diem allowances. One of the most common mistakes small business owners make is putting their accounting responsibilities on the backburner for too long. As a result, many truck drivers handle a significant portion of their bookkeeping without much assistance. For example, it’s usually best for a driver to keep track of their miles, fuel purchases, and meal expenses while on the road.

It also helps trucking businesses make informed business decisions by providing insights into key financial metrics, such as operating expenses, revenue per mile, and profit margins. While it’s not the simplest solution, it is the most robust option for other trucker bookkeeping needs. Now that you know what you need to do, it’s time to start implementing good habits and putting your truck driver accounting processes to the test.

While we recommend even sole proprietors keep their business finances separate, this practice also provides a level of legal protection for S-corp and limited liability company (LLC) owners. In the event of a lawsuit or bankruptcy, separate accounts make it easier to demonstrate that the business is a separate entity from the owner’s personal finances. It can also enhance the professional image of your business because it shows customers and vendors that you have a separate financial identity and you’re managing your business responsibly. One of the key considerations for owner-operator truck drivers is ensuring that the business finances are well-organized and well-maintained.

For example, if you place your truck into service in July, the due date is August 31. Because working in the trucking industry involves taking on significant risk, you’re often better off taking the time to form a limited liability company (LLC) or a corporation. Many business owners learn too late that mingling your personal and business funds makes it hard to identify which transactions belong in which category. Streamlining processes to send invoices sooner can help improve your cash flow position. IFTA was put into place to redistribute the tax to the states where the fuel is being used, not where it’s purchased. If you’re trying to decide whether to buy fuel in one state compared to another, then you’ll need to subtract the state fuel tax from the retail price you pay.

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